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Cost Per Resource

Calculate Cost Per Resource for Informed Business Decisions.

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What is Cost Per Resource?

Cost Per Resource (CPR) is a financial metric used to determine the cost associated with each resource in a project or business operation.

In the context of Professional Service Automation (PSA), it refers to the cost of each resource (e.g., employee, equipment, software) utilized in delivering professional services. By understanding CPR, businesses can make informed decisions about resource allocation, budgeting, and pricing.

Importance of Cost Per Resource

Understanding CPR is crucial for several reasons:

1. Budgeting & Forecasting: It aids in creating accurate budgets and forecasts by providing insights into the cost structure.

2. Pricing Strategy: By knowing the cost of resources, businesses can set competitive prices for their services while ensuring profitability.

3. Resource Allocation: Helps in making decisions about which resources to use more intensively and which ones to scale back on.

4. Operational Efficiency: Identifying high-cost resources can lead to strategies to reduce costs, such as training, renegotiating vendor contracts, or investing in more efficient like resource management software.

Importance of Cost Per Resource

How to Calculate Cost Per Resource


CPR = Total Cost of the Resource/Total Usage of the Resource


Let’s say a company spends $100,000 annually on a software tool and uses it for 200 projects in a year.

CPR = ($100,000) / (200) = $500

So, the Cost Per Resource for that software tool is $500 per project.

Cost Per Resource vs Other Metrics

1. Cost Per Resource (CPR) vs Cost Per Use (CPU): While CPR calculates the cost for each resource, CPU calculates the cost every time a resource is used. For instance, if an employee’s annual salary is $60,000 and they work on 120 projects a year, their CPR is $500, but if they contribute to a project ten times, their CPU would be $50.

2. CPR vs Return on Investment (ROI): ROI measures the profitability of an investment, while CPR measures the cost of a resource. Both are essential for understanding the financial health of a project or service.

3. CPR vs Total Cost of Ownership (TCO): TCO includes all costs associated with a product or service over its lifecycle. In contrast, CPR focuses only on the cost of the resource. For a deeper understanding of financial metrics, consider exploring finance management software.

Metric Description Use Case
Cost Per Resource The total cost incurred for each resource (e.g., employee) utilized in delivering professional services. Helps in understanding the cost-effectiveness of resource allocation and utilization.
Billable Utilization The percentage of a resource’s time spent on billable client work compared to their total available working hours. Measures the efficiency of resource allocation in revenue generation.
Non-Billable Utilization The percentage of a resource’s time spent on non-billable activities (e.g., internal meetings, training) compared to their total available working hours. Evaluates the effectiveness of resource allocation for internal tasks and improvement.
Service Margin The difference between the revenue generated from services and the direct costs associated with delivering those services. Reflects the overall profitability of professional services provided.

Application of Cost Per Resource

CPR is used in various ways:

1. Project Budgeting: By understanding the CPR, project managers can allocate resources more effectively, ensuring projects remain within budget. Features like Gantt chart can further aid in this process.

2. Operational Decisions: Managers can decide whether to continue using a resource, replace it, or find ways to reduce its cost.

3. Strategic Planning: Senior management can use CPR to inform long-term strategies, such as hiring decisions, investments in technology, or vendor negotiations.

Ready to Optimize Your Cost Per Resource?

KEBS, a leading Professional Service Automation (PSA) software, offers tools to help businesses optimize their CPR. KEBS provides insights into resource utilization, helping businesses allocate resources more efficiently.

With KEBS, businesses can track expenses, revenues, and profitability, giving a clear picture of CPR and other financial metrics. Dive deeper into how KEBS streamlines financial management. KEBS project management tools, like Gantt charts, help in effective resource allocation, ensuring projects are completed within budget.

KEBS Finance Management

Ready to optimize your Cost Per Resource? Dive into KEBS comprehensive suite of tools. Contact us today or request a demo to see how KEBS can transform your business operations.

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