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Project resource burn rate

Monitor Project Resource Burn Rate Effectively. Stay On Budget and Enhance Project Productivity.

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What is Project Resource Burn Rate?

Project Resource Burn Rate refers to the rate at which resources (usually financial) are consumed in a project over a specific period.

It’s a critical metric in project management and financial management to ensure that a project stays within its budget and can be completed without running out of funds.

Importance of Project Resource Burn Rate

Understanding the burn rate is crucial for several reasons:

1. Budget Management: It helps project managers and finance teams monitor if the project is within its budget.

2. Forecasting: By understanding the burn rate, teams can predict future resource needs and adjust accordingly.

3. Risk Mitigation: A high burn rate might indicate inefficiencies or issues in the project, allowing for early intervention.

4. Stakeholder Communication: Stakeholders, especially in Professional Service Automation (PSA), want to know the health of a project. The burn rate provides a clear picture.

Project resource burn rate

Why Project resource burn rate is so important?

Calculating Project Resource Burn Rate


Burn Rate = Total Spent Resources/Number of Days

Burn Rate=Number of Days


Let’s say a project has consumed $10,000 over 20 days.

(Burn Rate) = ($10,000)/(20) = $500/day

This means the project is using resources at a rate of $500 per day.

Project Resource Burn Rate vs Other Metrics

1. Burn Rate vs Cash Flow: While burn rate measures the rate of resource consumption, cash flow focuses on the inflow and outflow of cash in a business.

2. Burn Rate vs Profit Margin: Profit margin indicates the profitability of a project or business, whereas burn rate shows the rate of resource consumption.

3. Burn Rate vs ROI (Return on Investment): ROI measures the return on an investment relative to its cost. Burn rate, on the other hand, doesn’t consider returns but only the rate of spending

Metric Description Purpose Key Differences
Project Resource Burn Rate Measures the rate at which resources (e.g., hours, costs) are being consumed on a project. Tracking resource utilization and cost efficiency on a specific project. Focuses on real-time resource consumption on a single project.
Billable Utilization Rate Measures the percentage of a resource’s time spent on billable (revenue-generating) work. Evaluating the productivity and profitability of billable hours. Primarily focuses on billable work, not overall resource consumption.
Non-Billable Utilization Rate Measures the percentage of a resource’s time spent on non-billable (internal, administrative) tasks. Assessing how efficiently non-billable tasks are managed within the organization. Specific to non-billable tasks, not considering project costs.

How Project Resource Burn Rate is Used?

1. Resource Allocation: By understanding the burn rate, managers can allocate resources more efficiently, ensuring that no project is over or under-resourced. This is especially crucial in resource management in PSA.

2. Project Health Check: A sudden spike in burn rate might indicate issues in the project, prompting a review.

3. Stakeholder Reporting: Burn rate is often a key metric in stakeholder reports, providing transparency into project health.

4. Strategic Decision Making: For long-term projects, understanding burn rate can influence strategic decisions, such as whether to continue, pause, or stop a project.

Ready to Optimize Your Project Resource Burn Rate?

KEBS, a leading PSA Software, offers tools and insights to help businesses optimize their burn rate. With KEBS, teams can monitor burn rate in real-time, ensuring that they’re always aware of their project’s financial health.

KEBS offers financial analytics tools that can predict future burn rates based on current data, helping teams plan better. KEBS resource management tools ensure that resources are allocated efficiently, reducing wastage and optimizing burn rate. KEBS integrates seamlessly with financial management software, providing a holistic view of a project’s finances.

KEBS Reports

KEBS Reports

Ready to optimize your project’s burn rate? Contact KEBS today or request a demo to see how KEBS can transform your project management and financial monitoring processes.

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