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Resource overtime rate

Control Costs and Enhance Productivity with Resource Overtime Rate Analysis.

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What is Resource Overtime Rate?

Resource Overtime Rate refers to the rate at which resources, typically employees in a service organization, are compensated for hours worked beyond their standard working hours.

In the context of Professional Service Automation (PSA), it’s a critical metric to understand and manage, ensuring that resources are not only adequately compensated but also efficiently utilized.

Importance of Resource Overtime Rate

Understanding and managing the Resource Overtime Rate is crucial for several reasons:

1. Financial Management: It directly impacts the financial health of an organization. Overpaying can strain budgets, while underpaying can lead to dissatisfaction and turnover.

2. Resource Management: Properly tracking overtime helps in resource allocation and forecasting, ensuring that resources are not overburdened.

3. Operational Efficiency: A high overtime rate might indicate operational inefficiencies that need addressing, such as through streamlined business processes.

Resource overtime rate

Why Resource overtime rate is so important?

Calculating Resource Overtime Rate


Resource Overtime Rate = (Number of Overtime Hours × Overtime Pay Rate) / Total Hours Worked


Let’s say an employee worked 50 hours in a week, with a standard workweek being 40 hours. If their hourly rate is $20 and the overtime rate is 1.5x, the overtime pay for the 10 extra hours would be $300.

Resource Overtime Rate=(10×(20×1.5))/50=0.6 or 60

This means 60% of the employee’s earnings for that week were from overtime.

Difference Between Resource Overtime Rate and Other Metrics

Resource Overtime Rate is often confused with other metrics, such as billable hours or utilization rate. Here’s how they differ:

1. Billable Hours: Represents the hours an employee spends on client-specific tasks. Not all overtime hours might be billable, especially if they’re spent on internal projects or administrative tasks.

2. Utilization Rate: This metric indicates how much of an employee’s time is spent on productive, revenue-generating tasks. A high Resource Overtime Rate doesn’t necessarily mean high utilization. For instance, an employee might be working overtime but on non-billable tasks.

Understanding these differences is crucial for effective resource management and financial planning.

Metric Resource Overtime Rate Other Metrics (e.g., Utilization Rate, Billable Utilization)
Definition Measures the rate at which a resource works overtime, indicating the extra hours worked beyond regular schedules. Measure various aspects of resource performance, such as the percentage of time spent on billable tasks or overall utilization.
Focus Focuses exclusively on overtime hours worked by resources, helping in monitoring and managing excessive work hours. Provide a broader view of resource performance, covering utilization, productivity, and billable hours.
Use Case Primarily used to identify and address issues related to excessive overtime, which can lead to burnout and decreased productivity. Used to gauge resource efficiency and profitability, making it easier to optimize resource allocation.

How Resource Overtime Rate is Used in PSA?

In PSA, the Resource Overtime Rate is used to:

1. Forecast Resource Needs: By analyzing overtime trends, managers can anticipate when to hire more staff or redistribute workloads.

2. Budgeting and Financial Planning: It aids in predicting expenses and understanding the cost implications of overtime work.

3. Performance Analysis: Continuous overtime might indicate inefficiencies or bottlenecks in processes, highlighting areas for continuous improvement in resource management.

Ready to Optimize Resource Overtime Rate ?

KEBS, a leading PSA software, offers tools to effectively manage and optimize the Resource Overtime Rate. With KEBS timesheets, managers can easily track overtime hours and ensure accurate compensation.

These tools help in balancing workloads, reducing the need for overtime. Gain insights into overtime trends and their impact on financial health. Ensure that overtime costs are accurately reflected in budgets and financial reports.


KEBS Timesheet

Ready to optimize your Resource Overtime Rate? Contact KEBS today or request a demo to see how our PSA software can transform your resource management strategies.

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