Home » PSApedia

Resource Availability

Explore Insights on Resource Availability. Optimize Planning and Maximize Efficiency.

PsaPedia Logo

What Is Resource Availability?

Resource availability means how much resources, like people, materials, and equipment, are accessible to meet your project’s needs. Resources can be people or things like equipment, software, and materials that a company uses.

Analyzing resource availability is important for efficient project planning, completing tasks quickly, and optimizing resource use in professional service automation.

Why Is Resource Availability Important?

Resource availability is crucial for several reasons:

1. Project delivery: With adequate resources, you can deliver projects on time, meeting client expectations and avoiding delays.

2. Cost control: Effective resource availability helps you manage costs, ensure efficient utilization of resources, and minimize waste.

3. Revenue growth: By maximizing resource utilization, you can increase your revenue potential and enhance your competitive advantage.

4. Client satisfaction: With access to the right resources, you can deliver high-quality services, leading to increased client satisfaction.

Why Is Resource Availability Important?

How to Calculate Resource Availability?

Calculating resource availability involves understanding the capacity of your resources and the demand for those resources in your projects. Here’s a simple formula to help you calculate resource availability:

Resource Availability = (Total Available Resources – Total Assigned Resources) / Total Demanded Resources

Let’s break down this formula:

1. Total Available Resources: This includes all the resources you have at your disposal, such as employees, consultants, equipment, and materials.

2. Total Assigned Resources: This refers to the resources already allocated to ongoing projects, leaving the available resources for new projects.

3. Total Demanded Resources: This represents the resources required for all your projects, including current and future projects.


Assume you have a team of five employees, with two already assigned to ongoing projects, and you need to allocate resources for two new projects. Your total available resources would be three employees (5 – 2 = 3), and your total demanded resources would be four employees (2 for the ongoing projects + 2 for the new projects). Your resource availability would be:

Resource Availability = (3 – 2) / 4 = 0.75 or 75%

This means you have 75% of the required resources to complete the new projects.

What Is the Difference Between Resource Availability and Other Metrics?

Resource availability is related to other metrics, such as billable utilization and utilization rate. Understanding the differences between these metrics is crucial for effective resource management:

1. Billable utilization: This metric measures the proportion of time your employees spend working on billable tasks. Resource availability focuses on the availability of resources in general, while billable utilization looks at how efficiently your employees are using their time.

2. Utilization rate: This metric calculates the percentage of available resources that are being used. Resource availability and utilization rate are interconnected, as availability affects utilization, and vice versa.

Metric Definition Importance / Use
Resource Availability Presence and accessibility of resources within an organization Indicates the availability and readiness of resources for use
Resource Utilization Rate Percentage of available resources actively used Measures the efficiency in using available resources
Capacity Planning Forecasting and planning for future resource needs Ensures that adequate resources are available to meet future demands
Workforce Productivity Measurement of the output or efficiency of the workforce Reflects the effectiveness of the workforce in utilizing available resources

How to Optimize Resource Availability?

To optimize resource availability, you need to manage resources effectively, prioritize projects, and maintain a balance between resource utilization and demand. Here are some strategies to help you achieve this:

1. Resource planning: Regularly review your resource availability and demand to identify potential bottlenecks and make informed decisions about resource allocation.

2. Prioritize projects: Prioritize projects based on their importance, deadlines, and resource requirements to ensure the right resources are allocated to the right projects.

Ready to Optimize Your Resource Availability?

KEBS, a comprehensive PSA software, contributes to optimizing Resource Availability. KEBS offers real-time tracking capabilities, providing insights into resource availability for immediate task assignment.

Utilizing KEBS allocation features aids in aligning tasks with available resources efficiently. KEBS provides forecasting tools for better resource planning, ensuring consistent resource availability for projects.

KEBS People Allocation

Ready to optimize your Resource Availability? Contact us at KEBS or request a demo to explore how our solutions enhance resource management, task assignment, and project scheduling within your organization.

Key metrics.

Start your free trial with KEBS

A Professional Services Automation Software

Access Demo