Employee Profile FAQ

The Employee Profile in KEBS is a centralized record that captures every employee’s personal, professional, and organizational information in one place. It is part of the Employee 360 capability within the Resource Management module.

To access an employee profile, navigate to Resource Management > People and select the employee whose profile you want to view.

The Employee Profile in KEBS holds comprehensive details about each team member, including:

• Personal Information: Full name, contact details, date of birth, and address.
• Professional Information: Job title, department, reporting manager, and employee ID.
• Compensation Details: Salary structure, billing rate, and cost rate.
• Skills and Certifications: Technical skills, soft skills, and certifications.
• Timesheet and Leave History: Past and ongoing time records.
• Awards and Recognitions: Achievements earned within the organization.

To create a new employee profile, navigate to Resource Management > People > Add Employee. Enter the required personal and professional details, assign the role and department, and save. Once created, the profile becomes accessible across all integrated KEBS modules.

Yes. KEBS supports self service profile management, allowing employees to update non sensitive details such as contact information, address, and emergency contacts. Sensitive fields such as compensation and job role can only be modified by HR administrators or authorized users.

Navigate to Resource Management > People, select the employee, and click the Edit icon on the profile page. Update the relevant fields and save the changes. All edits are automatically logged in the audit trail.

Yes. KEBS allows you to attach important documents such as offer letters, identification proofs, certifications, and performance reviews directly to the employee profile. Go to the Documents tab within the profile and use the Upload option to add files securely.

The Employee Profile is the single source of truth across the KEBS platform. It feeds employee data into Timesheets, Payroll, Performance Management, Resource Allocation, Project Management, and the Staffing Agent. Any update made to the profile reflects across these modules in real time.

Open the employee profile and navigate to the Skills tab. Click on Add Skill, enter the skill name, set the proficiency level, and save. Certifications can be added in the Certifications section along with the issuing authority and validity dates. These skills are then used by the Staffing Agent for project allocation recommendations.

Yes. The Employee Profile includes a Project History section that displays all past and current project allocations, roles played, billable hours, and contributions. This gives managers a quick view of each employee’s experience and utilization across engagements.

KEBS is built for enterprise grade security. The platform is ISO 27001 certified, AICPA SOC 2 Type 2 compliant, and GDPR aligned. Employee profile data is protected through encryption, role based access controls, and full audit transparency to ensure confidentiality of sensitive personal information.

Access to Employee Profiles is governed by role based permissions. HR administrators, business heads, and reporting managers typically have edit access, while employees have view and limited edit access to their own profiles. To configure access, navigate to Settings > Roles & Permissions.

Yes. KEBS supports bulk import of employee data through CSV and Excel templates. Navigate to Resource Management > People > Import, download the template, fill in the employee details, and upload the file. The system validates the data and creates profiles automatically.

To offboard an employee, open their profile, click on the More options menu, and select Deactivate or Initiate Exit. KEBS guides you through the offboarding workflow, including final settlement, document handover, and access revocation. Deactivated profiles are retained for compliance and historical reference.

Yes. Navigate to Resource Management > People > Deactivated tab, locate the employee, click the More options icon, and select Reactivate. The employee’s previous data, history, and skill records are restored without re entry.

Yes. KEBS allows administrators to add custom fields to capture organization specific information such as employee codes, region, business unit, or any other parameter. Navigate to Settings > Employee Profile > Custom Fields to configure them.

Open the employee profile and navigate to the Time Off tab. This section displays a consolidated view of timesheet entries, leave applications, approvals, and balances. Managers can review this information without switching to a separate timesheet module.

Yes. KEBS allows you to export employee profile data in CSV, Excel, or PDF formats. Navigate to Resource Management > Reports > Employee Information Report, apply filters, and export the data based on your reporting requirements.

The profile integrates natively with the OKR Monitoring and Performance Management System. It captures goals, performance reviews, ratings, feedback, and recognition records, giving managers a complete view of each employee’s contribution and growth trajectory in one place.

Yes. KEBS offers plug and play integration with leading HR platforms such as Keka, SAP SuccessFactors, Oracle HCM, and Microsoft 365. This ensures employee profile data is synchronized seamlessly across systems, eliminating duplicate data entry and reconciliation work.

This usually happens when the profile is deactivated or your role does not have access permissions. Check the Resource Management > People > Deactivated tab to confirm status, and verify your access role under Settings > Roles & Permissions. If the issue persists, contact your KEBS administrator or reach out to support.