In KEBS, a timesheet is more than a record of hours worked. It is the mechanism that connects an associate’s daily effort to project cost, revenue recognition, and client billing. Understanding how time flows from entry through approval to finance is essential for every team involved in service delivery. This article explains that flow and introduces the timesheet module as the operational centre of time management in KEBS.
What a Timesheet Is in KEBS
Give every associate and manager a shared understanding of why timesheets matter beyond payroll, specifically how they drive project cost visibility, revenue recognition, and accurate client billing in a professional services context.
KEBS is a Professional Services Automation (PSA) platform. In PSA, time is the primary unit of value. When an associate logs hours against a project, those hours are not just a record of activity. They are the raw data that KEBS uses to calculate project cost, update delivery progress, recognise revenue, and generate billing advice for the finance team.
A timesheet in KEBS is a weekly record. Each week, an associate logs the hours they worked each day against one or more Charge Codes. A Charge Code identifies the project, task, or activity the time belongs to. Without a Charge Code, time cannot be submitted, because KEBS needs to know exactly which project to attribute the hours to before they can flow downstream.
The timesheet module sits inside Time Management in the left navigation panel. Inside the module, the navigation is split into three areas: Timesheet (with Submission and Approvals sub-sections), Reports (for stats and daily log reports), and Settings (for submission rules, approval workflows, and notifications).
The Timesheet Submission Screen
Ensure every associate can read and use the timesheet submission screen confidently so that time is logged accurately, submitted on time, and flows into project and finance calculations without corrections or resubmissions.
When you open the Timesheet module and select Submission, you land on the weekly timesheet grid. The grid shows the current week by default and displays one row per Charge Code. Each column represents a day in the week. The intersection of a row and a column is where you enter the hours worked on that project on that day.
The screen is made up of several distinct zones. Each one plays a specific role in the time entry process:
| Zone | What it shows and does |
|---|---|
| Associate Profile Bar | Shows the logged-in associate’s name, associate ID, department, work schedule (e.g. Monday to Friday), employment type, and a link to view their holiday calendar. This context determines which days are working days and which count as leave or holidays. |
| Week Navigator | Displays the current week date range with back and forward arrows to move between weeks. The calendar icon lets you jump to a specific date. The W1 to W5 buttons allow quick navigation to each week of the current month. |
| Hours Counter | Shows the total hours logged for the selected week in real time as you enter time. Starts at 00h 00m and updates with each entry. |
| Leaves / Holidays Counter | Displays the number of leave or holiday days in the selected week based on the associate’s work schedule and holiday calendar. This is informational and helps associates plan their submissions correctly. |
| Weekly Grid | The main time entry area. Columns show the day and date (e.g. 04 Mon, 05 Tue). Rows correspond to Charge Codes. Each cell accepts a time value in hours and minutes format. |
| Charge Code Row | Each project or task you log time against appears as a row with its name and current submission status. The status shown beneath the Charge Code name reflects whether the row is Not Submitted, Submitted, or Approved. |
| Total Column | The rightmost column shows the total hours logged across the week for each Charge Code row, and an overall weekly total at the bottom. |
| Save and Submit Buttons | Save stores your entries without submitting them for approval. Submit sends the completed timesheet to the approver. You must add at least one Charge Code before either action is available. |
When no Charge Code has been added yet, the grid displays a No Submissions Yet state with an + Add Charge Code button in the centre of the screen. There is also a Prefill Timesheet From Previous Week link below it, which copies the Charge Codes and hour distribution from the prior week’s submission into the current week. This is useful for associates who work on the same projects week to week and want to save entry time.
How Time Flows from Entry to Billing
Give project managers and finance leads a clear mental model of how timesheet data moves through KEBS so that approval delays, missing entries, and billing discrepancies can be identified and resolved at the right stage rather than discovered too late.
Once an associate completes and submits their timesheet, the hours move through a defined flow before they contribute to project financials and client billing. Each stage in the flow has a gatekeeper and a specific outcome.
