Financial Reports (Timesheet) FAQs

Timesheet Financial Reports in KEBS are a set of analytical views that translate approved time entries into financial insights. They reveal billable revenue, project costs, utilization rates, and profitability across employees, projects, clients, and business units.

To access them, navigate to Timesheet > Reports > Financial.

KEBS provides a comprehensive suite of timesheet driven financial reports, including:

• Billable Hours Report
• Non Billable Hours Report
• Utilization Report
• Revenue Recognition Report
• Project Cost Report
• Project Profitability Report
• Client Revenue Report
• Resource Cost Report

KEBS calculates billable revenue by multiplying approved billable hours by the configured billing rates for each project, role, or employee. The system supports flat rates, tiered rates, and customer specific rate cards for maximum flexibility.

Project cost is calculated by multiplying logged hours by the cost rate of each employee or role. KEBS supports both blended cost rates and employee specific cost rates, ensuring accurate project profitability calculations.

The Utilization Report shows the percentage of working hours each employee or team spent on billable versus non billable activities. It is a critical indicator of organizational efficiency in professional services firms, helping leaders identify under utilized and over utilized resources.

Yes. The Project Profitability Report aggregates revenue and cost data from approved timesheets and other inputs to display profit margins by project, client, business unit, or region. This view helps leaders identify the most and least profitable engagements.

The Revenue Recognition Report applies the configured recognition method (such as percentage of completion, milestone based, or time and materials) to approved timesheets, generating recognized revenue values that flow into Finance Management for accurate accounting.

Yes. KEBS supports filtering by day, week, month, quarter, year, or custom date ranges. This enables both operational reviews and strategic period over period comparisons for leadership.

Yes. KEBS reports support full drill down. For example, you can start with the Total Billable Revenue for the quarter, then drill down by client, by project, by employee, and ultimately to individual time entries supporting the figures.

Yes. Administrators and report builders can create custom views with selected dimensions, measures, filters, and visualizations under Timesheet > Reports > Custom Reports. Custom reports can be saved, shared, and scheduled.

Yes. All financial reports can be exported in CSV, Excel, or PDF formats for offline review, board presentations, or external audit purposes. Apply filters in the report view and click Export to download.

Yes. KEBS supports scheduled report delivery via email at daily, weekly, or monthly intervals. This is useful for executive reviews, finance closing cycles, and regular performance updates without manual effort.

Approved billable hours flow directly from timesheets into the Finance Management module for invoicing. The Billable Hours Report can be used to validate invoice totals and reconcile what is billed to clients against what was logged and approved.

Yes. KEBS AI identifies trends and anomalies in timesheet driven financial data, predicts utilization for upcoming periods based on staffing plans, and flags projects at risk of overrunning their budget. This helps leaders take proactive corrective action.

Yes. KEBS provides plan versus actual reports that compare estimated hours, costs, and revenue from the project plan against the actual approved timesheet data. This is essential for project managers tracking budget adherence in real time.

Yes. Selected reports, such as detailed billable hours summaries or project status reports, can be shared with clients through secure links or as PDF attachments. This transparency strengthens client trust and supports invoice review cycles.

Access to financial reports is governed by role based permissions. Project managers see their projects, line managers see their teams, business heads see their business units, and executives see organization wide data. This ensures sensitive financial information is only visible to authorized users.

Yes. KEBS supports multi currency reporting, displaying values in the project currency, business unit currency, or organization base currency. Exchange rates are applied automatically based on the period being reported.

Yes. KEBS is ISO 27001 certified, AICPA SOC 2 Type 2 compliant, and GDPR aligned. Timesheet financial data is protected through encryption, role based access controls, and full audit transparency, ensuring confidentiality and integrity of revenue, cost, and profitability information.

Getting started is simple. Request a demo through the KEBS website and our implementation team will guide you through billing rate configuration, cost rate setup, profitability tracking, custom report building, and user training. Most organizations roll out timesheet financial reporting within a few weeks with ongoing support from the KEBS team.