Time Entry FAQs

Time Entry in KEBS is the capability within the Timesheet module that allows employees, consultants, and project teams to log the hours they spend on projects, tasks, and activities. Accurate time entry is the foundation for project profitability, client billing, resource utilization, and payroll calculations.

To access it, navigate to Timesheet > My Timesheet.

Navigate to Timesheet > My Timesheet, select the relevant date, project, and task, and enter the hours worked along with optional notes. Once saved, the entry is added to your timesheet and is ready for submission and approval at the end of the period.

KEBS supports flexible time entry formats to suit different work styles, including:

• Hours and Minutes: For example, 8h 30m.
• Decimal Hours: For example, 8.5.
• Start and End Time: For example, 9:00 AM to 5:30 PM.
• Timer Based: Real time start and stop tracking from within the platform.

Yes. KEBS supports multiple time entries per day across different projects and tasks. This is essential for consultants and professionals who split their hours across several engagements daily.

Yes. The weekly timesheet view displays all your time entries for the current week in a single grid, organized by project and task. This view makes it easy to log time quickly, review distribution, and ensure no hours are missing before submission.

Yes. KEBS includes a built in timer that lets you start and stop time tracking against a selected project and task. The captured time can be saved directly to your timesheet, eliminating the need for manual estimation at the end of the day.

Yes. KEBS supports mobile time entry, allowing employees and consultants to log hours from anywhere. This is particularly useful for field consultants, traveling teams, and remote workers.

Yes. Each time entry can be marked as billable or non billable based on the task or project configuration. Billable hours flow into client invoicing, while non billable hours support internal cost tracking and utilization analysis.

Yes. KEBS includes a Copy from Previous Week feature that duplicates last week’s pattern of entries into the current week. This significantly speeds up time entry for recurring assignments and consistent schedules.

You can enter time for past dates within the configured backdating window. Open the date picker in the timesheet view, select the past date, and add your entries. Administrators can configure backdating limits under Settings > Timesheet > Policies.

Yes. Time entries can be edited or deleted as long as the timesheet has not yet been submitted for approval. Once submitted, entries are locked, and any changes require recalling the timesheet or approver intervention.

KEBS detects duplicate or overlapping entries automatically and prompts the user before saving. Administrators can configure validation rules to enforce maximum daily hours, mandatory comments, and other policy controls.

Yes. Each time entry includes an optional notes field where users can describe the work performed. Notes provide useful context for project managers, approvers, and clients reviewing invoices or billing details.

Time entries are linked directly to projects and tasks in the Project Management module. Project managers can view actual hours logged versus planned hours, track utilization, and monitor budget burn in real time.

Billable time entries flow into Finance Management for client invoicing once approved. Non billable entries flow into cost tracking and utilization reports. This integrated approach ensures the time data captured once supports both delivery and finance workflows.

Yes. KEBS AI suggests time entries based on calendar meetings, recent project activity, and historical patterns. It also flags missing entries for previous days, helping users complete timesheets accurately without manual effort.

Yes. KEBS sends automated reminders to users who have not entered their daily or weekly hours by configured deadlines. Reminders are delivered through email, in app notifications, and Microsoft Teams, helping ensure timely completion.

Yes. KEBS integrates with Microsoft 365 calendar to pull meeting data that can be converted into time entries with a single click. This integration reduces the manual burden of time logging for users with calendar driven workdays.

Yes. KEBS is ISO 27001 certified, AICPA SOC 2 Type 2 compliant, and GDPR aligned. Time entry data is protected through encryption, role based access controls, and full audit transparency, supporting payroll integrity and client billing accuracy.

Getting started is simple. Request a demo through the KEBS website and our implementation team will guide you through timesheet setup, project structure mapping, billing configuration, mobile app rollout, and user training. Most organizations roll out Time Entry within a few weeks with ongoing support from the KEBS team.