Beyond filling in your weekly timesheet, KEBS provides a suite of reports and tools for managers and administrators to track submission status, analyze billable versus non-billable hours, and generate detailed daily log reports. This guide covers the four timesheet reports and how to use them to monitor submission status, analyze hours, and generate detailed daily log exports.
Timesheet Reports Overview
Get a complete analytical view of timesheet data across the organization with four purpose-built reports covering dashboards, stats, and detailed daily logs.
Navigate to Reports from the left sidebar, then type “timesheet” in the search bar. The gallery filters to show the four available timesheet reports.
Available Timesheet Reports
| Report | Purpose |
|---|---|
| Timesheet Dashboard | Visual dashboard with charts for billable vs. non-billable hours, hours by employment type, and overall timesheet status. |
| Timesheet Stats Report | Tabular summary showing submission status for every employee, with counts of unsubmitted, saved, submitted, rejected, and approved timesheets. |
| Timesheet Daily Log Report (Table View) | Configurable tabular report with detailed filters for generating custom timesheet data exports by entity, division, project, employee, and status. |
| Timesheet Daily Log Report (Calendar View) | Calendar-style grid showing each employee’s logged hours per day across a selected month, making it easy to spot gaps and patterns. |
Timesheet Dashboard
Get an instant visual summary of how your team’s time is being spent across billable work and non-billable activities, with weekly and monthly trend analysis.
Open the Timesheet Dashboard from the Reports gallery or the Time Management sidebar. The dashboard displays four interactive chart widgets. Click Filters in the top-right corner to scope the data by date range, department, or team.
Dashboard Widgets
| Widget | What It Shows |
|---|---|
| Billable / Non-Billable | Weekly bar chart comparing billable hours (dark blue) against non-billable hours (green) across weeks W1 through W5. Use this to monitor utilization and identify weeks with high non-billable activity. |
| Hours Booked By Employment Type | Donut chart showing total hours logged, segmented by employment type (permanent, contractor, vendor). The center displays the total hours count (e.g., 648). Useful for understanding the mix of internal vs. external resource hours. |
| Timesheet Status | Stacked bar chart showing the distribution of timesheet statuses (submitted, approved, rejected, unsubmitted) across the selected period. Helps managers quickly see how many timesheets are still pending action. |
Timesheet Stats Report
Identify who has submitted their timesheets and who hasn’t. Quickly spot missing submissions, review billable vs. non-billable splits per employee, and follow up on overdue timesheets.
Open the Timesheet Stats Report from the Reports gallery. The report displays a date range selector, a week picker, status summary cards, and a detailed employee table.
Status Summary Cards
The top section shows five status cards with counts for the selected week:
| Status | Description |
|---|---|
| Unsubmitted | Number of employees who have not yet submitted their timesheet for the selected week (e.g., 1036). This is typically the largest number early in the week. |
| Saved | Number of employees who started filling in their timesheet but saved it as a draft without submitting. |
| Submitted | Number of employees who have submitted their timesheet and it is awaiting manager approval (e.g., 22). |
| Rejected | Number of employees whose timesheets were rejected by their approver and need correction. |
| Approved | Number of employees whose timesheets have been reviewed and approved by their manager (e.g., 2). |
Employee Table Columns
| Column | Description |
|---|---|
| Employee ID | KEBS employee identifier. Click the expand arrow to view week-level details. |
| Employee Name | Full name of the employee. |
| Total Hours | Total hours logged for the selected period (e.g., 40h 00m). |
| Billable Hours | Hours logged against billable charge codes. |
| Non Billable Hours | Hours logged against non-billable or internal charge codes. |
| Total Week Offs | Number of weekly offs (e.g., weekends) in the period. |
| Timesheet Month | The month the data relates to (e.g., May 2026). |
| Status | Current status of the timesheet: Submitted (orange), Approved (green), Rejected (red), or Unsubmitted (grey). |
Filters and Week Selection
- Date Range: Select the month or custom date range at the top (e.g., 01 May 2026 – 31 May 2026).
- Week Picker: Use the week dropdown (e.g., “Week 3 (11 May 2026 – 1…)”) to focus on a specific week within the selected month.
- Search, Filter, and Settings: Use the toolbar icons in the top-right corner to search by employee name, apply column filters, adjust settings, or download the report.
Timesheet Daily Log Report (Table View)
Build custom timesheet data exports by selecting exactly the filters you need: entity, division, portfolio, project, employee, status, and approver. Download the results for payroll, billing, or audit purposes.
Open the Timesheet Daily Log Report – Table View from the Reports gallery. The report opens with a Report Input form where you configure your filters before generating the report.
Report Input Filters
| Filter | Description |
|---|---|
| Duration * | Required. The date range for the report (e.g., 01-May-2026 to 31-May-2026). Click the calendar icon to select. |
| Country / Location | Filter by geographic location (e.g., India, Australia). |
| Portfolio | Filter by portfolio or business unit. |
| Cost Centre | Filter by cost center for financial alignment. |
| Workstream | Filter by workstream or project group. |
| Entity | Filter by legal entity (e.g., DemoCorp North America Services LLC). |
| Division | Filter by business division (e.g., Cloud & Infrastructure Services, Consulting & Advisory, Data & AI Services, Digital Engineering). |
| Sub Division | Filter by sub-division (e.g., Application Engineering). |
| Status | Filter by timesheet status: Saved, Submitted, Rejected, Approved, or any combination. |
| Employee Name | Filter to a specific employee or group of employees. |
| Approver Name | Filter by the approving manager. |
Action Buttons
| Button | Description |
|---|---|
| Clear Inputs | Resets all filter fields to their default values. |
| Save Filters | Saves your current filter combination for reuse. Useful for recurring monthly reports. |
| Download Report | Downloads the report data as a spreadsheet without previewing it on screen. |
| Generate Report | Generates the report on screen under the Report Result tab (step 2). You can then review and download from there. |
Timesheet Daily Log Report (Calendar View)
Quickly identify days with missing entries, spot patterns in time logging, and verify that hours are distributed correctly across the month for every team member.
Open the Timesheet Daily Log Report – Calendar View from the Reports gallery. The report displays a grid where each row is an employee and each column is a day of the month.
Calendar Grid Layout
| Element | Description |
|---|---|
| Name / Projects | Left column listing each employee. Click the + icon to expand and see project-level breakdown for that person. |
| Total Hours | The sum of all hours logged by the employee across the entire selected period (e.g., 168h 00m, 40h 00m, 08h 00m). |
| Daily Columns | Each column represents a day (e.g., Friday – 01 May 2026, Saturday – 02 May 2026). The cell shows the logged hours for that day (e.g., 08h 00m or 00h 00m). |
Report Controls
| Control | Description |
|---|---|
| Duration | Date range picker (e.g., 01/05/2026 – 31/05/2026). Select the month you want to view. |
| Days / Column Dropdowns | Configure the view granularity and column display preferences. |
| Filter Icon | Apply filters to narrow the employee list by department, project, or other criteria. |
| Chart Icon | Toggle between calendar grid and chart visualizations. |
| Download | Red download button to export the calendar data as a spreadsheet. |
| Send / Settings | Email the report to stakeholders or configure report display settings. |
